When using the Bookkeeping (BK) feature, it's important to understand the different publishing rules available to ensure accurate and efficient record-keeping. Here's a breakdown of the options and their uses:
1. Use extracted amount only:
- This option allows you to publish using only the total extracted amount from the receipt or invoice, ignoring line items.
- Useful when line items are incomplete or skipped, as the system will add the total as a single line item in BK.
2. Use line items only:
- This option enables publishing using only the total calculated from the extracted line items, ignoring the extracted record total.
- Useful when line items are accurate and fully captured, as each item is posted individually to BK.
3. Publish only if totals match:
- This option allows publishing only when the extracted total matches the sum of line items.
- Prevents mismatches, as the record will not be published unless both totals match exactly.
It's important to note that all data from uploaded invoices, receipts, or credit notes is auto-extracted by the system. If the system misses any detail, or if manual edits cause a mismatch between the record total and the line item total, the publishing rules control whether publishing is allowed.
These rules are also editable at the individual record level under each respective menu, providing flexibility and customisation for your specific bookkeeping needs.
By understanding and utilising these publishing rules effectively, you can streamline your bookkeeping process and ensure accurate financial records. If you have any further questions or need assistance with these rules, please don't hesitate to reach out to our customer support team.
