Navigation: Capium 365 > Client Portal > Bank > Bank Rules
Capium 365 empowers accountants and their clients with the ability to create Bank Rules—streamlining the reconciliation process and enabling direct allocation of transactions such as direct debits to the appropriate nominal codes.
Where to find bank rules?
You will find the bank rules, in two areas depending on the type of the client you are working with.
- Bank Section (For Limited Companies, Partnerships, LLPs)
- Books Section (For Individuals and Sole Traders)
Types of Bank Rules
You can configure two categories of bank rules:
Money In Rules: For handling incoming transactions.
Money Out Rules: For managing outgoing transactions.
Creating a New Bank Rule
To begin, click the ‘+ Create your first Rule’ button.
On the rule configuration page, you can tailor the rule to your requirements using the options below:
- Select Bank Accounts: Choose the bank accounts the rule should apply to. You can assign it to a specific account or apply the rule across all available bank accounts.
- Match Conditions: Specify whether any or all conditions must be met for the rule to trigger.
- Use “any” for broader matching—ideal when targeting multiple keywords, such as various phone providers like EE, Vodafone, or Three.
- Use “all” for more precise filtering where multiple attributes (e.g., transaction name, amount, and description) must match together.
- Use “any” for broader matching—ideal when targeting multiple keywords, such as various phone providers like EE, Vodafone, or Three.
- Reconciliation Method: Select how transactions should be processed—choose between automatic reconciliation or manual matching.
- Contact Settings: Link the transaction to a specific contact for better tracking and reporting.
- Line-Item Allocation: Allocate transaction amounts across multiple nominal codes. This can be done via:
- Fixed Value Allocation
- Percentage-Based Allocation
Please Note: The system applies fixed amounts first, then distributes the remaining balance using percentage-based rules. Ensure the total percentage equals 100%.
- Source Allocation: Distribute income and expenses across multiple sources of income.
Please Note: This option is available for individuals and sole traders only.
The criteria shown above can be filled out in the form shown below.
After saving a rule, it will appear in your Bank Rules list:
To add additional rules, click the purple ‘+ Create Rule’ button located at the top of the Bank Rules section.
